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Jobs

Join our energetic and passionate team at the National Archives Foundation.

As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.

A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:

  • ● Support of the Archives’ national civic education program, “Civics for All Of Us”
  • ● A national 250th anniversary program of our founding and the signing of the Declaration of Independence in 2026.
  • ● A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
  • ● The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention
to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up-to-date opportunities.

The National Archives Foundation is currently hiring for the following position(s):

  • Development and Operations Associate
  • Director of Marketing and Communications

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org

Click on the job title below to see the expand or compress the full description.  


Position Scope and Responsibilities

The Development and Operations Associate plays a vital role in supporting the Foundation’s mission by providing direct support to fundraising and operational efforts. This position is primarily responsible for managing and entering all donor and gift data in a timely manner as well as performing the necessary corrections and adjustments within the donor database to properly track data and steward donors. This role serves as a critical liaison, working collaboratively with members of the Development and Finance teams to gather, validate and enter all donor and gift data into the database. Knowledge of CMS management and the ability to work with the Foundation’s databases (Blackbaud’s Raiser’s EdgeNXT, WealthEngine, MailChimp, Shopify) will be vital.

In addition to data and gift management, this position is responsible for providing a broad range of administrative and office support to Foundation operations and would also work closely and sometimes report to the External Affairs Manager at the discretion of the Capital Campaign Director.

The candidate must possess excellent people management, process management skills, and customer service skills. Interest in non-profit fundraising and a passion for American history, civic engagement, and/or museums are highly desirable.

Specific duties include but are not limited to:

Gift Processing

  • Process all check, stock, and credit card gifts to the Foundation
  • Determine appropriate gift designations by reviewing accompanying documentation prior to entry, and alert appropriate staff to special gift situations
  • Track donor activities and correspondence in Raiser’s Edge
  • Maintain filing systems offline and in Raiser’s Edge
  • Create and maintain gift backup for annual audit
  • Entering pledges and pending gifts as directed by gift officers
  • Assist donors in updating payment information and recurring donations
  • Confirm and administer matching gifts
  • Generate mail lists for internal donor communications as assigned

Development Support

  • Prepare and process for in house donor mailings, to include renewal letters, direct mail appeals, and other donor solicitations
  • Support work in completing acknowledgement letters as needed
  • Conduct research as assigned
  • Serve as support for donor inquiries and customer service requests
  • Assist with donor emails and phone communications as needed.

Administrative & Office Support

  • Serve as lead customer service representative, fielding incoming phone calls during regular office hours
  • Assist with processing and preparing incoming and outgoing mail
  • Provide regular program and event registration reporting to Development, Marketing, and Events Teams
  • Assist with mail list merging between Raiser’s Edge, Mailchimp, and other software as assigned
  • Provide support for donor acquisition, fundraising and grant opportunities, and communication tasks
  • Manage inventory and ordering for office supplies
  • Provide general office and administrative support, including scheduling meetings, scheduling travel, and ensuring smooth office communications internally among staff and externally among vendors and guests

Other Essential Responsibilities

  • Assisting with tours and special events (ability to work evenings and weekend hours as assigned)
  • Perform other duties as assigned


Qualifications

  • High school diploma, GED plus 2-3 years related work experience, or equivalent work experience
  • Bachelor’s degree preferred
  • Prior experience with gift/data entry required
  • Experience working with Raiser’s Edge NXT a plus
  • Database experience at a nonprofit, association, or corporation is a plus
  • Comfortable in deadline-driven responsibilities with the capacity to handle multiple projects at one time
  • Impeccable attention to detail and project management skills
  • Positive and collegial working style
  • Ability to work well in a team environment and comfortable working with partners, vendors, donors, members, and organization leadership
  • Ability to participate in evening/weekend events
  • A passion for U.S. history, a commitment to education and civic engagement and an enthusiasm for the mission of the Foundation and the National Archives

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org

Position Scope and Responsibilities

The Director of Marketing and Communications is responsible for the planning, development and implementation of the Foundation’s marketing strategies, communications, partnership outreach, and public relations activities. This position directs the efforts and manages the Marketing Manager and the Communications and Partnership staff, coordinating with all NAF departments to ensure marketing and communications activities align. 

Primary Responsibilities

General 

  • Leads development of NAF’s annual Marketing & Communications strategic plan to cover primary initiatives such as, programs, exhibits, events, fundraising appeals, retail marketing, and mission impact
  • Responsible for the achievement of the goals and objectives of the Marketing  and Communications Annual Plan
  • Ensures that systems are in place to measure metrics, and reports progress to the NAF leadership
  • Develops annual budgets with Finance for marketing & communications, monitors progress, assure adherence, and evaluates performance
  • Manages and stewards organizational partnerships including those that support marketing and fundraising goals
  • Manages public relations firm(s) and coordinates communications strategy/messaging with National Archives communications department
  • Evaluates market research and develops membership marketing strategies to meet changing conditions
  • Collaborates with the Director of Retail to maximize sales marketing and consumer growth of archives for online store

Brand Management

  • Develop, implement, and evaluate an annual marketing and communications plan that includes social media, print and digital content, and email marketing
  • Ensure that brand identity, messaging and marketing and communications strategy are infused in all organizational efforts and adherence to style and social media standards presence is met
  • Manage communications and marketing staff to ensure growth of social media outreach and print materials and other collateral are accurate and salient to audiences
  • Oversee the development, design, distribution, and maintenance of high-quality print and electronic collateral including, but not limited to annual reports, brochures, newsletters, invitations, direct mail appeals, signage, and other promotional material as needed
  • Lead the strategy and generation of engaging digital content for the NAF website, social media and email channels that leads to measurable action
  • Ensure photo database is properly maintained 
  • Manage NAF website, ensuring content is updated regularly and maintenance processes are upheld and revised as needed 
  • Work with various departments to ensure timely updates to online information
  • Perform biannual website audit to ensure live information is current and up to date and old content is removed/archived as necessary

Media

  • Responsible for the organization’s press outreach, including messaging in press releases, creation of press kits and materials, interview preparation, and responses to media requests
  • Develop close partnerships with members of the media
  • Collaborate with NAF partners to maximize press opportunities 

Development

  • Collaborates with Development team on Annual Fund Communications to ensure fundraising goals are met and adapt as needed 
  • Coordinates Annual Giving Program and donor benefit communications and renewal processes 
  • Oversee direct mail strategy to ensure impactful appeals are integrated across channels, delivered on time, and fundraising goals are met 

Partnerships 

  • Work with the Deputy Executive Director to develop an annual strategic outreach plan for NAF partnerships
  • Oversee partnership database and annual plan to ensure successful stewardship of NAF partners 
  • Collaborate with partner organizations on proposed programming, social media content, and other outreach/engagement strategies, and delegate management of collaboration to appropriate staff
  • Continue to find relevant ways to engage existing NAF partners in new and upcoming initiatives

Minimum Qualifications

  • Bachelor’s degree required, advanced degree preferred in the areas of communications and marketing related field (e.g. marketing, business administration, management, advertising, journalism, and/or communications)
  • Minimum 5 years in an executive communications role at a nonprofit, association, or corporation required 
  • Minimum of 5 years supervisory experience required 
  • Demonstrated skills, knowledge and experience in the successful development and execution of marketing campaigns, communications and public relations activities
  • Strong creative, strategic, analytical, organizational and personal skills, with the experience of managing multiple projects at a time
  • Experience overseeing the design and production of online and print collateral and publications
  • Excellent writing and editing skills
  • Experience developing and implementing successful social marketing strategies
  • Proven track record in developing a broad spectrum of proactive social media and traditional media relations campaigns and demonstrated ability to communicate effectively to diverse audiences
  • Strong oral and written communications skills
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
  • Flexible and a self-starter; able to manage multiple concurrent projects while also being highly detail-oriented with an attention to quality a must

Additional Qualifications A Plus

  • Experience collaborating with federal government employees and staff as well as supervising contractors/vendors preferred 
  • Familiarity with MailChimp, Meltwater, WordPress, Canva, and NXT/Raiser’s Edge a plus
  • A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives 

As mentioned above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, or religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org