Jobs

Join our energetic and passionate team at the National Archives Foundation!

As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.

A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:

  • An expansion of the Archives’ civic education program to all 50 states by the end of 2022.
  • A major initiative with the Smithsonian and Library of Congress in 2024 looking at the impact of federal laws and policies related to race.
  • A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
  • The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up-to-date opportunities.


Request for Proposals: Communications and Public Relations

The National Archives Foundation (NAF) seeks to engage a communications firm to develop and coordinate a communication plan in partnership with the National Archives and Records Administration (NARA.) The communication expert/firm will design a systematic and efficient set of tools for internal stakeholders to communicate to a variety of audiences.

Scope of work includes:

  • Develop a best practices organizational communications structure that provides centralized oversight of response communications thus allowing for consistency and speed in external communications.
  • Develop guidelines to support how the team functions during a communications event, roles and responsibilities.
  • Assist with the development of communications materials for all potential channels, such as press releases, news conferences, interviews, social media and web updates, talking points, and employee communications.
  • Develop an activation planning document for actions based on a variety of potential communications needs.
  • Develop an organization-wide comprehensive approach for communicating with various audiences including public officials, sponsors, NAF Board, media, NARA employees, partners, and external stakeholders.
  • Develop a structure on how to specifically handle and respond to media inquiries, how to respond, correct the record as needed with media inquiries.
  • Develop guidelines for staff training and evaluations to refine response procedures to improve the communications response performance of the team, thus preparing staff in advance of communications needs.
  • Identify how best to monitor and respond to needs regularly as related to the existing 24-hour news cycle of communications.

Ideally the project would be completed within 90 days from the signing of a contract. Interested firms/consultants should submit a bid that includes work plan and schedule, three examples of previous similar projects/case studies, proposed staff team with bios, three recent client references, and fee schedule.

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. The Foundation strongly encourages Women, and Minority-Owned firms to apply.

All proposals should be directed to the National Archives Foundation and submitted to Jim Doumas, Deputy Executive Director, at jim.doumas@archivesfoundation.org by June 15, 2022.


Manager of Individual Giving & Membership
The National Archives Foundation is seeking a Manager of Individual Giving & Membership

The Manager of Individual Giving & Membership will manage and oversee the Foundation’s membership and individual giving programs including acquisition, retention, messaging production, and tracking. The manager will lead efforts to steward and grow our national member base using various engagement and solicitation mediums, such as email, direct-mail, in-person, and social media. They will also serve as the primary customer service contact for members and prospective members, and as a key representative of the organization to these constituencies and others. The preferred candidate will bring contemporary strategies for retention and acquisition and have a vision for how to strengthen and expand the membership program. Demonstrated prior success in similar endeavors is highly desirable.

Scope and Responsibilities
This position reports to the Deputy Director of Campaign Operations and collaborates with other Foundation staff, and our National Archives & Records Administration professional staff partners. 

  • Manage and oversee all aspects of the individual giving and membership programming (<$5,000 individual giving);
  • Design and execute creative membership, small-gift, recruitment, and recapture/retention campaigns to reach short-term and long-term financial and growth objectives for membership (and individual gifts), including the design and implementation of all cultivation, solicitation, and stewardship materials;
  • Use research and prospecting skills to continually identify new member and individual donor prospects, and manage a prospect management system to ensure a consistent and strategic approach to top prospects and to steward members to increased giving;
  • Create reports on membership activities and track metrics to measure performance and efficacy of tactics and activities;
  • Serve as a frontline representative of the organization to prospects and members, and as the primary customer relations contact for members and donors;
  • Support the maintenance and integrity of the Development database;
  • Other Development or organizational needs as assigned.

Experience and Desired Qualifications

  • Bachelor’s degree and 3+ years of membership/fundraising experience required, especially managing successful membership programs;
  • Knowledge of fundraising strategies for membership programs, individuals, customer-relations methods, and direct mail and online strategies necessary, and a broad awareness of traditional and contemporary fundraising strategies and techniques preferred;
  • Experience with prospect research, pipeline tracking, and fundraising databases (ideally, Raiser’s Edge);
  • Exceptional organizational and analytical skills;
  • Superior oral and written communication skills, including facility interacting directly and personally with members, donors, and the public; 
  • Experience in developing and maintaining strong and positive relationships with donors and volunteer leaders, and in creating structures that support their active involvement in fundraising;
  • Experience planning and managing donor events;
  • Willingness to approach activities with a positive attitude and proactive working style; and comfort as both an independent worker and in small team environments;
  • Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once;
  • Ability to work occasional evenings, weekends, and holidays (particularly 4th of July);
  • Familiarity with non-profit accounting and ability to work within budgets;
  • A strong interest in American history, civic engagement, and/or museums is a plus.

How to Apply:
The position is open immediately. Resumes reviewed on a rolling basis. Salary commensurate with experience. Email resume, cover letter with salary preference, and three references to: Laura Giroux, Deputy Director of Campaign Operations at jobs@archivesfoundation.org

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Data Entry Associate (Temp)
The National Archives Foundation is seeking a temporary Data Entry Associate.

The ideal candidate will have a passion for database maintenance and operations work as well as a high level of proficiency with Raiser’s Edge – possessing strong detail-oriented skills, and an interest in non-profit fundraising with a passion for American history is highly desirable.

Scope and Responsibilities
The position will support the Deputy Director of Campaign Operations as well as the entire development team on a wide variety of tasks to help facilitate the Foundation’s fundraising strategies. These tasks include:

  • Process all donations and gifts via the Raiser’s Edge database. Produce reports for reconciliation to financial records.  File records as directed
  • Process monthly email renewal notices via MailChimp and direct-mail renewal notices via the U.S. Postal Service
  • Process weekly acknowledgment letters
  • Process weekly wealth screens using WealthEngine and the Raiser’s Edge database
  • Monitor Raiser’s Edge’s automation series
  • Pull and run reports as requested
  • Conduct research projects and other duties as assigned

Experience & Desired Qualifications

  • Bachelor’s degree or proven work experience
  • Experience with Raiser’s Edge or other fundraising software
  • Excellent attention to detail and ability to work independently
  • Ability to multitask and prioritize work

How to apply:
Please send resume, cover letter and salary expectations to:
Laura Giroux
laura.giroux@archivesfoundation.org

The position is available immediately and candidates will be reviewed on a rolling basis.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Retail Supervisor
The National Archives Foundation (NAF), is seeking a Special Events Associate.

The Retail Supervisor is expected to successfully achieve sales goals and is responsible to assist management with the daily store operations, visual standards and effective leadership of the retail team. Leads the team with our customer service philosophy.  A creative individual with a passion for retail and history, the Retail Supervisor will have responsibility to assist with visual merchandising,  mentoring and developing sales associates, teaching product knowledge, and pos knowledge.

Responsibilities include

  • Sales goals and sales reporting as assigned
  • Leads by example and manages customer service standard requirements
  • Assists with daily store operations
  • Manage and reconcile daily receipts
  • Reporting on daily reconciliation
  • Maintain floor standards throughout shifts
  • Manage replenishment reports and fulfillment
  • Effectively manage store recovery close to open
  • Assists with analysis of sales movement, identify slow sellers, product movements and assists with maintenance of clearance program
  • Assists with creating exceptional visual standards
  • Maintain I-Pad Planogram program
  • Effectively lead, train and manage sales associates
  • Provides direction and appropriate feedback to foster collaboration and       productivity, embraces situational leadership
  • Maintains ample floor staffing and lunch schedules
  • POS knowledge, management and training
  • Follow and enforce cash handling policies and procedures.
  • Enforce policy and procedure compliance
  • Manage progressive staff discipline needs as directed
  • Work with other departments as needed
  • Additional tasks as assigned

Experience & Desired Qualifications

  • College Degree Preferred
  • Equivalent combination of education & retail experience
  • 3+ years of demonstrated leadership and managerial skills
  • Creative visual experience and knowledge
  • Extensive experience with a business environment; including daily financial reconciliations
  • Leading successful teams
  • Strong organizational and time management skills
  • Knowledge of P.O.S. system
  • Ability to prioritize and effectively manage time
  • A sales and service driven can-do attitude
  • Flexible. There when needed; weekends and some holidays
  • Perform other duties as assigned

How to apply:
Please send resume to:
James O’Connor
james.oconnor@archivesfoundation.org

The position is available immediately and candidates will be reviewed on a rolling basis.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.


Sales Associate
The National Archives Foundation (NAF), is seeking a Sales Associate.

To assist in generating revenue for The Foundation for the National Archives and ensure that the shop is representative of the museum. Aid museum shop management with meeting sales projections, maintaining inventory control and providing customer service.

Responsibilities Include:

  • Provide visitors with a professional and pleasant shopping experience following our service philosophy
  • Process all customer sales transactions at cash wrap
  • Assist with self-checkout as needed
  • Greet all customers and thank them for visiting
  • Replenish selling floor merchandise daily and place remainder of merchandise in under stock or stock room
  • Ensure that store is clean and presentable at all times
  • Assist with deep cleaning and re-merchandising as needed
  • Assist with floor recovery and ensure store is closed to open
  • Assist with pre-inventory counts in preparation of annual inventory
  • Perform annual inventory counts
  •  Complete other duties as assigned by supervisors

Experience & Desired Qualifications:

  • Knowledge of P.O.S. system
  • Prior retail experience
  • Cash handling abilities
  • Attention to detail and organization
  • Strong knowledge of American History
  • Excellent customer service skills
  • Evening and weekend hours required

How to apply:
Please send resume to:
James O’Connor
james.oconnor@archivesfoundation.org

The position is available immediately and candidates will be reviewed on a rolling basis.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.