Jobs

Join our energetic and passionate team at the National Archives Foundation.

As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.

A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:

  • ● Support of the Archives’ national civic education program, “Civics for All Of Us”
  • ● A national 250th anniversary program of our founding and the signing of the Declaration of Independence in 2026.
  • ● A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
  • ● The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention
to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up-to-date opportunities.

The National Archives Foundation is currently hiring for the following positions:

  • Special Events Manager
  • Special Events Associate
  • Staff Accountant
  • Communications and Outreach Manager 

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org

Click on the job title below to see the expand or compress the full description.  


The position will provide support to the Foundation’s Special Events team in the successful completion of all Foundation hosted and private events.

Specific duties include but are not limited to:

  • Assist in the coordination and execution of NAF members, ticketed, and all internal/external events
  • Coordinate onsite logistical support for evening and weekend events as assigned including assist with load-in/load-out of all event materials
  • Provide administrative support of the NAF general office and the Special Events Department (answering phones, fielding inquiries, RSVP tracking, invoicing, budgeting, data entry etc.)
  • As assigned, respond to event space inquiries and assist with site visits for clients interested in hosting events at the National Archives
  • Conduct tours as assigned of the National Archives spaces and exhibit spaces
  • Assist and coordinate NAF event internal staffing documents for events as assigned
  • Other duties as assigned

Qualifications:

  • Bachelor’s degree
  • Event planning, administrative and meeting planning and protocol experience are a plus
  • Strong written and oral communication skills required
    Collegial working style and ability to work well in a team environment
  • Ability to maintain diplomacy, while working effectively with a wide range of constituencies, both internally and externally
  • Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once
  • Ability to participate with regular evening/weekend events
  • Familiarity with computer software for word-processing, event management and database management — Raiser’s Edge, Accruent (EMS), Social Tables, & G-Suite (Google) preferred
  • A strong interest in American history, civic engagement and/or museums

As stated above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion.

Although we have a hybrid policy, there may be times that you are asked to come into the office more frequently, based on the event activities during the week.

Resumes reviewed on a rolling basis. Email resume, cover letter and three references (references will not be contacted unless the candidate is a finalist) to: jobs@archivesfoundation.org

The position will provide support to the Foundation’s Special Events team in the successful completion of all Foundation hosted and private events.

Specific duties include but are not limited to:

  • Assist in the coordination and execution of NAF members, ticketed, and all internal/external events
  • Coordinate onsite logistical support for evening and weekend events as assigned including assist with load-in/load-out of all event materials
  • Provide administrative support of the NAF general office and the Special Events Department (answering phones, fielding inquiries, RSVP tracking, invoicing, budgeting, data entry etc.)
  • As assigned, respond to event space inquiries and assist with site visits for clients interested in hosting events at the National Archives
  • Conduct tours as assigned of the National Archives spaces and exhibit spaces
  • Assist and coordinate NAF event internal staffing documents for events as assigned
  • Other duties as assigned

Qualifications:

  • Bachelor’s degree
  • Event planning, administrative and meeting planning and protocol experience are a plus
  • Strong written and oral communication skills required
  • Collegial working style and ability to work well in a team environment
  • Ability to maintain diplomacy, while working effectively with a wide range of constituencies, both internally and externally
  • Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once
  • Ability to participate with regular evening/weekend events
  • Familiarity with computer software for word-processing, event management and database management — Raiser’s Edge, Accruent (EMS), Social Tables, & G-Suite (Google) preferred
  • A strong interest in American history, civic engagement and/or museums

As stated above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion.

Although we have a hybrid policy, there may be times that you are asked to come into the office more frequently, based on the event activities during the week.

Resumes reviewed on a rolling basis. Email resume, cover letter and three references (references will not be contacted unless the candidate is a finalist) to: jobs@archivesfoundation.org

 

Position Scope and Responsibilities

This is a full time hybrid position and will support the efforts of the Foundation’s Finance Department. This position reports to the Finance Director and is responsible for recording daily financial transactions, updating the general ledger, and preparing trial balances and account reconciliations. This role will also serve as an internal and external liaison between Foundation departments and the Foundation’s Vendors.

Specific duties include but are not limited to:

  • Support the Finance Director with the overall management of the NAF General Ledger
  • Maintain daily control of the Accounts Payable process, including entering invoices, getting approvals, vendor management,
  • Manage regular accounting system updates.
  • Assist with database management and evaluation of the accounting systems.
  • Assist with the reconciliation of General Ledger Accounts and with weekly payments, and reconciling revenue and expenses.
  • Assist the Finance Director with the Month-end and year-end close process.
  • Assist with external FS Audit, 990 preparation and issuing 1099’s.
  • Assisting with financial activities such as running payroll and generating invoices
  • Participate with in-person budget to actual meetings with budget managers as assigned
  • Make regular in-person weekly check deposits to NAF financial institutions in Washington, DC
  • As assigned, disburse mailed in health cards, HSA, FSA and medical cards to staff
  • Assist NAF staff with 401 (K) or health insurance account information- answering questions, updating accounts etc
  • Advising management on departmental needs
  • Follow all office protocols including in-office hours as assigned.
  • As assigned, assist with tours and events including learning about the documents and building so proficient for tours
  • Other duties as assigned


Minimum Qualifications

  • Bachelor’s degree in Accounting or Finance or related discipline
  • 3+ years experience as a bookkeeper/staff accountant
  • Experience with Sage 50 accounting system and Bill.com
  • Comfortable in deadline-driven responsibilities with the capacity to handle multiple projects at one time
  • Ability to work well in a team environment and comfortable working with partners, vendors, donors, organization leadership and displaying a positive and collegial working style
  • Ability to attend required all-staff events

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org

Position Scope and Responsibilities

The Communications and Outreach Manager reports to the Director of Marketing and Communication and is responsible for the oversight and implementation of all public facing communication initiatives. This includes writing and editing all communications collateral, developing and managing media relations, and the management of the Foundation’s website and social media accounts. This position is responsible for creating content for all public facing channels, with the primary focus of delivering clear and impactful messaging on behalf of a complex and dynamic organization. 

This position is also responsible for managing and implementing outreach efforts on behalf of the organization, to include the partner outreach and collaborations, stakeholder engagement, and engaging new audiences with the mission of the Foundation. 

Primary Responsibilities

Communications 

  • In collaboration with the Director of Marketing and Communications, develop an annual communications plan for the organization to align with strategic goals
  • Manage all outgoing organizational email communications, to include newsletters, invitations, registration reminders, custom stakeholder messaging, and other organizational email communications as needed 
  • Responsible for the development and delivery of the Foundation’s weekly and monthly newsletters, including strategy management, writing/editing, design, schedule and delivery, and performance tracking 
  • Manage NAF relationship with NARA communications team to ensure communication is shared in a timely manner 
  • Draft and/or review all external communications including public remarks, fundraising campaign appeals, promotional materials, event signage, annual impact reports, and other messaging as directed
  • Manage info@archivesfoundation.org email account on behalf of the organization

Website

  • Oversee management of NAF website, ensuring content is updated regularly
  • Work with various departments to ensure timely updates to information
  • Manage website vendors to ensure web maintenance is performed in a timely manner 

Social Media 

  • In collaboration with the Director of Marketing and Communications, build and advance annual social media strategy to align with annual strategic goals
  • Manage all social media accounts for the organization, including content creation, posting, engaging with social community, influencer management, and staying abreast of current trends and best practices  
  • In collaboration with Marketing Manager, ensure that social media is leveraged to support marketing objectives
  • Collaborate with NARA communications to increase social media reach for Foundation messages

Outreach 

  • Serve as POC for NAF partnerships, as assigned
  • Manage partner database and outreach strategy
  • Manage delivery and track performance of planned partner and outreach email communications 
  • Manage NAF’s presence in Civic Season promotion, and ensure that NAF has a strong presence and voice throughout
  • Identify new audiences to engage with the NAF mission and initiate/manage outreach efforts

Media

  • As directed by the Director of Marketing and Communications, draft press releases and media advisories as well pitch story lines to media outlets and journalist contacts
  • Build and maintain list of local media contacts for the organization
  • Manage media database, including updating media contact lists/templates and using software for reporter outreach
  • Assist with the production of Op Ed opportunities for Foundation as assigned
  • Manage media onsite for all events and programs 
  • Follow up on any additional information as needed post-event with journalists
  • Create and maintain a record of all earned media coverage

Graphic Design 

  • Assist with Foundation design projects, including the design of social graphics, invitations, promotional materials and others as needed
  • Support and collaborate with third party vendors who assist with content creation for the organizational campaigns and initiatives
  • Work with Marketing Manager to develop promotional collateral for all NAF partners, programs, and events 

Administrative

  • Assist in yearly audit of communications budget to ensure technology and subscription costs are most valuable for our spend
  • Support management of department budget as assigned
  • Maintain photo/video database, uploading new files as needed 
  • Ensure tracking spreadsheets are updated on a regular basis, to include social media KPIs, email KPIs, website KPIs, and other annual performance metrics as assigned
  • Prepare shot lists for photographers, and assist photographers at NAF events as assigned
  • In coordination with the Marketing Manager, maintain Marcomms shared drive
  • Lead and assist with tours including organization-wide tours and special events with the ability to work evenings and weekend hours as assigned.
  • Provide courteous, professional and effective customer service via phone, email, and on-site.


Minimum Qualifications

  • Bachelor’s degree required
  • Strong writing skills required
  • Strong relationship building skills required
  • Minimum 3 years managing social media accounts for a nonprofit, association, or corporation required 
  • Minimum of 3 years experience in a communications manager role at a nonprofit, association, or corporation required  
  • Minimum of 3 years experience working with Canva, WordPress and Mailchimp 

Preferred Qualifications 

  • Master’s degree preferred 
  • Experience working with the media preferred
  • Experience with Adobe design software a plus
  • Graphic design experience a plus
  • Experience collaborating with federal government employees and staff as well as supervising contractors/vendors preferred 
  • Experience working with Meltwater/Cision or similar platform a plus 
  • A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives 

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org