Join our energetic and passionate team at the National Archives Foundation!
As the independent nonprofit that serves as the National Archives’ private-sector partner in the support of exhibitions, educational initiatives and public programs, your work with the Foundation will contribute to our mission to educate, enrich, and inspire a deeper appreciation of our country’s heritage through the records held in trust by the National Archives.
For 25 years, the Foundation’s support has made possible the National Archives Museum in Washington, DC and national efforts, which include: the Rotunda for the Charters of Freedom, the David M. Rubenstein Gallery and its “Records of Rights” exhibition, the “Public Vaults” exhibition, the Lawrence F. O’Brien Gallery, the William G. McGowan Theater, Boeing Learning Center, the DocsTeach website, as well as regional and national advertising and marketing campaigns.
The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up to date opportunities.
Database & Membership Manager
The National Archives Foundation is seeking a Database & Membership Manager.
The ideal candidate will have a passion for donor database management and operations work and have a high level of proficiency with the Foundation’s databases (Raiser’s Edge) with proven efficiency in completing detail-oriented tasks. The candidate will also possess excellent customer service skills and serve as the primary contact for all donor and member inquiries. Interest in non-profit fundraising and a passion for American history, civic engagement, and/or museums is highly desirable.
Scope and Responsibilities
The position will support the Deputy Director of Campaign Operations and the entire Development Team on various tasks to help facilitate the Foundation’s fundraising and membership strategies. The position will serve as the primary point of contact for all membership and development customer service functions and serve as the Foundation’s primary database administrator. Tasks include:
- Data management and integrity: Serve as the primary administrator for the Foundation’s Raiser’s Edge, Raiser’s Edge NXT, ResearchPoint, and WealthEngine databases.
- Ensure accurate data integration between these systems and additional systems including Shopify and MailChimp
- Manage all aspects of the Foundation’s Raiser’s Edge database including but not limited to: user management & training, data maintenance, tracking & reporting, daily gift processing & acknowledgement, and prospect research & development
- Customer Service: provide customer service to current and prospective donors and event registrants. Ensure a high level of donor satisfaction by answering questions via phone, email, and in-person. Provide tours of the National Archives Museum to high-level donors and supporters as needed
- Research: conduct research on current and prospective supporters and assist with the preparation of background guides and briefing materials
- Donor Benefit and Renewal Fulfillment: compile donor materials and benefit fulfillment packages, including gift acknowledgments letters and renewal letters
- Acquisition Campaigns: implement membership and donation campaigns (direct mail, phone, social media, and email) including acquisition and renewal strategies
- Museum & Event Support: provide general support for occasional before and after-hour events and tours
- Other duties as assigned
- Bachelor’s degree preferred, or equivalent experience
- Minimum of 3 years of experience with Raiser’s Edge or a comparable fundraising CRM
- Familiarity with the Foundation’s additional databases, research tools, and data management software preferred, but not required (ResearchPoint, WealthEngine, Shopify, MailChimp, Crystal Reports, and SQL)
- Detail-oriented with strong customer service skills
- Knowledge of fundraising and stewardship practices
- Essential that the applicant have a track record as a quick learner and thrive in a fast-paced environment
- A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives
Major Gifts Officer
The National Archives Foundation (NAF), is seeking a Major Gifts Officer.
As the National Archives’ nonprofit partner, the Foundation generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.
The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.
A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibition and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:
- An expansion of the Archives’ civic education program to all 50 states by the end of 2022.
- A major initiative with the Smithsonian and Library of Congress in 2024 looking at the impact of federal laws and policies related to race.
- A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
- The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
The ideal candidate will be an ambitious, enterprising, and highly-organized self-starter who has experience.
Scope and Responsibilities
- Personally solicit and close major and planned gifts with individuals.
- Managing a portfolio of 100 prospects and donors.
- Participating in each step of the donor pipeline including: identification; qualification through research; cultivation; briefing; request for support; and prompt follow up, stewardship, and recognition.
- Willingness and ability to frequently travel, as health conditions allow.
- Ability to work events on some evenings and weekends.
- Department portfolio review process and collaborating to maintain the donor database for stewardship by updating constituent records.
- Serve as representative of the Foundation to partners, organization leaders, donors, and VIP guests for tours and meetings.
- Provide regular reports in the fundraising system, board committees and the Board of Director as directed.
- Represent the Foundation in meetings with National Archives staff and other key policy stakeholders as identified.
- Bachelor’s degree
- 7+ years of previous work experience in a similar position at a non-profit, museum or higher education is required
- Successful solicitation experience with major gifts and/or capital campaigns
- Proven ability to close 5-, 6-, and 7-figure donations from individual, corporate and foundation constituencies
- Proven ability to interact and influence philanthropic leaders
- Excellent written and verbal communication and presentation skills
- Ability to work well in a collaborative environment and thrive when working independently
- A strong interest in American history, civic engagement and/or museums
- Knowledge of Rasier’s Edge preferred or similar fundraising system
- Proficiency in database management, Microsoft Office, and other common computer skills
How to apply:
The position is available immediately and candidates will be reviewed on a rolling basis. Salary commensurate with experience. Email the following materials for consideration: resume, cover letter, and salary requirements to:
National Archives Foundation
The National Archives Foundation is an equal opportunity employer. Women, minorities, persons with disabilities, and veterans are encouraged to apply. Only candidates who state their salary preference will be considered. Final candidates will be required to provide three references, pass a Federal background check to work in the Archives building, and submit proof of COVID-19 vaccination for employment. Only those under consideration will be contacted. No calls please.