Join our energetic and passionate team at the National Archives Foundation.
As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.
The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.
A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:
- ● Support of the Archives’ national civic education program, “Civics for All Of Us”
- ● A national 250th anniversary program of our founding and the signing of the Declaration of Independence in 2026.
- ● A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
- ● The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention
to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up-to-date opportunities.
The National Archives Foundation (NAF) is seeking a Database Manager.
As the nonprofit partner of the National Archives and Records Administration (NARA), NAF generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships and civic and educational initiatives. NAF advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.
NAF partnerships with the NARA have produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, development of the DocsTeach.org education resource, and the David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.
In addition, NAF has supported many notable special exhibitions and public programs. The annual Gala is a highlight of the year bringing together influential figures from business, society, and government to recognize an individual whose work has fostered a broader national awareness of the history and identity of the United States through the use of original records. The NAF is currently engaged in a capital campaign that will increase support for new civic and educational programming and will develop and build a new highly interactive state of the art, interactive multi-million-dollar permanent exhibition at the National Archives Museum in Washington DC.
Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Position Scope and Responsibilities
The Database Manager plays a vital role in supporting the Foundation’s fundraising efforts. This position provides direct management of the donor database while also providing key support to the development and communications departments in all donor-based communications and initiatives. Knowledge of CMS management and the ability to work at a high level with the Foundation’s databases (Blackbaud’s Raiser’s EdgeNXT, WealthEngine, MailChimp, Shopify) will be vital. The successful candidate will have a proven track record managing multiple projects at the same time and be comfortable handling deadline-oriented tasks.
In addition to managing the database, this position will manage the data entry process and oversee the staff and consultants assigned to the data entry process. The candidate must possess excellent people management, process management skills, and customer service skills. Interest in non-profit fundraising and a passion for American history, civic engagement, and/or museums are highly desirable.
Donor Database Administration and Management
- Responsible for the administrative management and maintenance of Raiser’s Edge NXT database
- (web and database views) including but not limited to: user management & training, data maintenance & updates, tracking & reporting, daily gift processing & acknowledgment, donor marketing, and prospect research & development
- Manage protocols for data entry and software usage for Raiser’s Edge, ensuring the confidentiality and security of all donor files, and efficiencies in workflow
- Identify and recommend procedures for the accuracy, integrity, and efficiency of the database and its use
- Investigate any Raiser’s Edge system errors and problems, identify possible causes, resolve issues and communicate procedures to rectify the situation
- Keep the database up to date and perform routine cleanup and systems updates
- Provide support to the Marketing and Development Teams as needed to ensure consistent, accurate and timely execution of gift processing and database related tasks
- Oversight of Annual Giving program to include managing the renewal processes and communication as well as processing monthly online recurring gifts
- Work with the support staff to ensure that all new donors are processed correctly
- Manage monthly mailed gifts tied to donor pledges
- Carry out monthly review of donor renewal status, renewal/lapse notifications, and gift analytics
- Ensure accurate data integration among all systems, including the Foundation’s website, Shopify, WealthEngine and MailChimp
- Coordinate all aspects of data processing including entering gifts/event registrations, updating records, generating reports, analyzing data, implementing import/export projects, and creating/updating standard operating procedures
- Assist with managing the materials and benefit fulfillment packages including gift acknowledgments, renewals, donor campaigns and acquisition and renewal strategies
Donor Prospecting & Research
- Develop, design and generate reports/queries to support donor analytics and segmentation
- Coordinate with the marketing team and third-party mail house to generate files that segment data to meet the criteria of the internal and external direct mail strategy
- Generate mail lists for internal donor communications
- Create/update constituent profiles, record relationship building/moves management notes from departmental meetings
- Perform prospect research and prepare prospect management reports for the Development and Marketing teams, as needed
- Conduct weekly wealth screenings using WealthEngine or similar screening service
- Work with the Programs Team to set up and maintain public program registration in Raiser’s Edge
- Work with the Programs and Events Teams to set up and maintain program reception registration in Raiser’s Edge
- Provide regular registration reporting to Development, Marketing, and Events Teams
- Support program marketing efforts to promote programs by providing mail lists, as needed
- Assist with mail list merging between Raiser’s Edge, Mailchimp, and other software as assigned
- Complete the bimonthly Contributed Revenue Report and distribute to the Executive Team
- Provide oversight for the creation of daily gift logs and collateral submitted to the finance team
- Manage the financial tracking and reconciliation, serving as a key liaison between the development, finance, Shop, Programs and Special Events departments
Other Essential Responsibilities
- Assist the Marketing Director with the Retail Operations to maximize data management increasing sales and consumer growth of the National Archives online store
- Provide support for donor acquisition, fundraising and grant opportunities, and communication tasks
- Assisting with tours and special events (ability to work evenings and weekend hours as assigned)
- Perform other duties as assigned by the Director of Marketing and Communications
- This position will manage the database consultant and assist with managing additional support staff as assigned
- Bachelor’s degree required, a degree in computer science or information technology preferred or related professional experience
- Minimum of 3-5 years of database management experience
- Strong understanding of database management and related skills
- Experience managing and supervising independent contractors/vendors
- Experience working with Raiser’s Edge NXT is required
- Database marketing and branding experience at a nonprofit, association, or corporation is a plus
- Knowledge of Google AdWords and additional online platforms a plus
- Digital marketing skills a plus
- A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives
As mentioned above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion.
Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).
Interested candidates please apply online to firstname.lastname@example.org