Jobs

Join our energetic and passionate team at the National Archives Foundation.

As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.

A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:

  • ● Support of the Archives’ national civic education program, “Civics for All Of Us”
  • ● A national 250th anniversary program of our founding and the signing of the Declaration of Independence in 2026.
  • ● A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
  • ● The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention
to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up-to-date opportunities.

The National Archives Foundation is currently hiring for the following positions:

  • Donor Stewardship & Communications Senior Manager
  • Database Manager

Job descriptions are below. 

Donor Stewardship & Communications Senior Manager

As the nonprofit partner of the National Archives and Records Administration (NARA), the National Archives Foundation generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and civic and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnerships with the NARA have produced numerous achievements over the years, including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, development of the DocsTeach.org education resource, and the David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.

In addition, the Foundation has supported many notable special exhibitions and public programs. The annual Gala is a highlight of the year, bringing together influential figures from business, society, and government to recognize an individual whose work has fostered a broader national awareness of the history and identity of the United States through the use of original records. The Foundation is currently engaged in a capital campaign that will increase support for new civic and educational programming and will develop and build a new, highly interactive, state-of-the-art, interactive multi-million-dollar permanent exhibition at the National Archives Museum in Washington DC in advance of the nation’s 250th anniversary of its founding.

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply.

Position Scope and Responsibilities

Reporting to the Director of Campaign Operations, this position serves as the lead for donor engagement within the development team, advancing the mission of the National Archives Foundation by leading efforts to steward relationships with donors and prospective donors and maximize philanthropic support. This multifaceted position encompasses strategic communications and storytelling, donor recognition and stewardship, impact reporting, event-related collateral and communications, fundraising collateral and pitch decks, and the strategy, development, and implementation of impactful digital campaigns.

The Donor Stewardship & Communications Senior Manager is a proactive, confident self-starter that thrives in a fast-paced environment. The incumbent is persistent and driven to succeed in retaining and growing a robust, engaged community of individual and institutional donors. Success in this role will require candidates to be:

  • Self-motivated, self-sufficient, and driven to lead and collaborate with others to achieve success.
  • Detail-oriented and analytical;
  • Strategic, proactive, and forward-thinking;
  • Persuasive, outgoing, and confident with exceptional communication skills.

Job Elements

  • Provides leadership and day-to-day management in planning, developing, and coordinating a comprehensive donor engagement and communications program.
  • Leads and coordinates bespoke communications (including significant writing and/or editing) on behalf of the development team.
  • Ensures that all development communication efforts are of the highest quality and executed with precision, accuracy, and expedience. Drives consistent, meaningful, and unified messaging across platforms, tools, and messengers.
  • Collaborates with the Executive Director, Director of Campaign Operations, and Marketing Director to develop persuasive and compelling content that brings the Archives’ story to life through fundraising collateral, emails, newsletters, social media campaigns, and impact stories that inspire, engage, and motivate supporters’ philanthropic activity.
  • Leads implementation of internal and external fundraising communications projects, including integration of donor communication strategies with the marketing and communication team’s efforts.
  • Uses analytics and metrics to optimize digital campaigns and improve donor engagement, conversion rates, and retention.
  • Leads the development and implementation of donor engagement and stewardship plans in collaboration with frontline development staff.
  • Defines and develops content for donor recognition initiatives, ensuring appropriate acknowledgment.
  • Collaborates closely with the Development and Special Events teams to conceive and implement targeted communications, stewardship, tailored events/experiences, and donor recognition/appreciation efforts to deepen engagement and support.
  • Liaises with external vendors, tech platforms, and agencies for specific donor communication projects as needed.

Qualifications

  • 5+ years experience in donor engagement/communications or equivalent experience in nonprofit communications strategy development.
  • Demonstrated prior success in bespoke customer experience, donor engagement/stewardship, and/or donor communications.
  • Impeccable verbal, written, and interpersonal communication skills.
  • Ability to think strategically and anticipate the needs and expectations of colleagues and executives.
  • Ability to manage competing priorities and multiple concurrent tasks, exhibit flexibility, and meet deadlines.
  • Ability to analyze and present data effectively.
  • Strong computer skills, including fluency in Google Suite and Microsoft Office.
  • Familiarity with RE NXT or similar CRM systems is preferred.
  • A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives
  • Bachelor’s Degree in English or Communications or equivalent work experience required. An advanced degree or specialized certification/designation is beneficial.
  • Ability to work evenings and weekends as needed for donor/public tours and special events.

The National Archives Foundation is an Equal Opportunity Employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, or religion.

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, two original writing samples (PDF or URLs), and three references (references will only be contacted if the candidate is a finalist).

Interested candidates, please apply online to jobs@archivesfoundation.org

Database Manager

As the nonprofit partner of the National Archives and Records Administration (NARA), NAF generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships and civic and educational initiatives. NAF advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

NAF partnerships with the NARA have produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, development of the DocsTeach.org education resource, and the David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition. 

In addition, NAF has supported many notable special exhibitions and public programs. The annual Gala is a highlight of the year bringing together influential figures from business, society, and government to recognize an individual whose work has fostered a broader national awareness of the history and identity of the United States through the use of original records. The NAF is currently engaged in a capital campaign that will increase support for new civic and educational programming and will develop and build a new highly interactive state of the art, interactive multi-million-dollar permanent exhibition at the National Archives Museum in Washington DC.

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

For more information on the Foundation, visit archivesfoundation.org.

Position Scope and Responsibilities

The Database Manager plays a vital role in supporting the Foundation’s fundraising efforts. This position provides direct management of the donor database while also providing key support to the development and communications departments in all donor-based communications and initiatives. Knowledge of CMS management and the ability to work at a high level with the Foundation’s databases (Blackbaud’s Raiser’s EdgeNXT, WealthEngine, MailChimp, Shopify) will be vital. The successful candidate will have a proven track record managing multiple projects at the same time and be comfortable handling deadline-oriented tasks. 

In addition to managing the database, this position will manage the data entry process and oversee the staff and consultants assigned to the data entry process. The candidate must possess excellent people management, process management skills, and customer service skills. Interest in non-profit fundraising and a passion for American history, civic engagement, and/or museums are highly desirable.

Job Elements

Donor Database Administration and Management 

  • Responsible for the administrative management and maintenance of Raiser’s Edge NXT database (web and database views) including but not limited to: user management & training, data maintenance & updates, tracking & reporting, daily gift processing & acknowledgment, donor marketing, and prospect research & development.
  • Manage protocols for data entry and software usage for Raiser’s Edge, ensuring the confidentiality and security of all donor files, and efficiencies in workflow
  • Identify and recommend procedures for the accuracy, integrity, and efficiency of the database and its use 
  • Investigate any Raiser’s Edge system errors and problems, identify possible causes, resolve issues and communicate procedures to rectify the situation 
  • Keep the database up to date and perform routine cleanup and systems updates
  • Provide support to the Marketing and Development Teams as needed to ensure consistent, accurate and timely execution of gift processing and database related tasks 
  • Oversight of Annual Giving program to include managing the renewal processes and communication as well as processing monthly online recurring gifts 
  • Work with the support staff to ensure that all new donors are processed correctly 
  • Manage monthly mailed gifts tied to donor pledges 
  • Carry out monthly review of donor renewal status, renewal/lapse notifications, and gift analytics 
  • Ensure accurate data integration among all systems, including the Foundation’s website, Shopify, WealthEngine and MailChimp
  • Coordinate all aspects of data processing including entering gifts/event registrations, updating records, generating reports, analyzing data, implementing import/export projects, and creating/updating standard operating procedures.
  • Assist with managing the materials and benefit fulfillment packages including gift acknowledgments, renewals, donor campaigns and acquisition and renewal strategies

Donor Prospecting & Research 

  • Develop, design and generate reports/queries to support donor analytics and segmentation 
  • Coordinate with the marketing team and third-party mail house to generate files that segment data to meet the criteria of the internal and external direct mail strategy 
  • Generate mail lists for internal donor communications
  • Create/update constituent profiles, record relationship building/moves management notes from departmental meetings 
  • Perform prospect research and prepare prospect management reports for the Development and Marketing teams, as needed
  • Conduct weekly wealth screenings using WealthEngine or similar screening service.

Program Support

  • Work with the Programs Team to set up and maintain public program registration in Raiser’s Edge. 
  • Work with the Programs and Events Teams to set up and maintain program reception registration in Raiser’s Edge
  • Provide regular registration reporting to Development, Marketing, and Events Teams 
  • Support program marketing efforts to promote programs by providing mail lists, as needed 
  • Assist with mail list merging between Raiser’s Edge,  Mailchimp, and other software as assigned.

Financial Reporting

  • Complete the bimonthly Contributed Revenue Report and distribute to the Executive Team 
  • Provide oversight for the creation of daily gift logs and collateral submitted to the finance team.
  • Manage the financial tracking and reconciliation, serving as a key liaison between the development, finance, Shop, Programs and Special Events departments

Other Essential Responsibilities 

  • Assist the Marketing Director with the Retail Operations to maximize data management increasing sales and consumer growth of the National Archives online store.
  • Provide support for donor acquisition, fundraising and grant opportunities, and communication tasks 
  • Assisting with tours and special events (ability to work evenings and weekend hours as assigned)
  • Perform other duties as assigned by the Director of Marketing and Communications

Supervisory Responsibilities

  • This position will manage the database consultant and assist with managing additional support staff as assigned.

Qualifications

  • Bachelor’s degree required, a degree in computer science or information technology preferred or related professional experience
  • Minimum of 3-5 years of database management experience
  • Strong understanding of database management and related skills 
  • Experience managing and supervising independent contractors/vendors
  • Experience working with Raiser’s Edge NXT is required. 
  • Database marketing and branding experience at a nonprofit, association, or corporation is a plus
  • Knowledge of Google AdWords and additional online platforms a plus
  • Digital marketing skills a plus
  • A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives

As mentioned above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org