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Security & Privacy Policy

The following policy applies to both online and offline interactions with the National Archives Foundation.

The National Archives Foundation is committed to protecting donor and user privacy. We do not collect personally identifying information about you when you visit our site unless you choose to provide such information to us. Providing such information is strictly voluntary. This policy is your guide to how we will handle information we learn about you from your visit to our website or interact with us through traditional methods.

Donors and all users may have their names removed from the National Archives Foundation’s lists at any time. Please contact us at members@archivesfoundation.org or by U.S. mail at 700 Pennsylvania Avenue, NW, Room G-12, Washington, DC 20408 with your request.

By visiting our website, the NationalArchivesStore.org website, or any of our affiliated websites, you are accepting the practices described in this privacy policy (the “Privacy Policy”).  The National Archives Foundation reserves the right to change this Privacy Policy at any time by posting such change here.  Your continued use of the website after such change is made constitutes acceptance of and agreement to be bound by the terms of the Privacy Policy as modified.

What personally-identifiable information does the National Archives Foundation collect, and how is it used?

The National Archives Foundation is the sole owner of the information collected. We do not collect any personally identifiable information about you unless you voluntarily submit such information to us, by, for example, filling out a survey or registration form. The Foundation collects information from our users at several different points on our website.  On occasion, the Foundation may rent or exchange select information with other nonprofit organizations. Users can always refuse to supply personally-identifiable information, but it may prevent them from engaging in certain Site related activities. You may opt out of having your contact information rented or exchanged with other nonprofit organizations by sending an e-mail to info@archivesfoundation.org with your complete name, address, and e-mail address.

The Foundation may collect and use users’ personal information to improve customer service; to help us respond to inquiries, customer service requests and support needs more efficiently;  to process payments, to send periodic emails about the Foundation, products, events, or services we provide; or, to respond to inquiries, questions, special events, promotional sales and/or other requests.

You may opt out of receiving communications from us by sending an e-mail to info@archivesfoundation.org with your complete name, address, and e-mail address.

The Foundation assumes no responsibility for the data collection and use practices of third parties that process online credit card transactions.

Non-personal Identification Information
We may collect non-personal identification information about users whenever they interact with our website. Non-personal identification information may include the browser name, the type of computer and technical information about users means of connection to our site, such as the operating system and the Internet service providers utilized and other similar information.

Web browser cookies
Our site may use “cookies” to enhance user experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the site may not function properly.

If a user wishes to subscribe to our newsletter, we ask for contact information such as name and email address. The Foundation may ask for additional information, such as content preferences. This information is used to contact the user/subscriber about the news for which they have expressed an interest. It is optional for the user/subscriber to provide demographic information (such as country, or zip code), but encouraged so that we can provide a more personalized and customized experience on the Foundation site.

We welcome discussion and commentary throughout our site. We reserve the right to moderate or delete comments that are abusive, libelous, and/or off-topic. We will make theses decisions as carefully and consistently as we can, and we ask you to do the same in your comments as you engage with America’s story.

Donations to the Foundation 
We request information from the user on our donation form. Here, a user must provide contact information (like name and address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill customers’ orders. If we have trouble processing a donation, this information is used to contact the user.

Use of Links
Throughout our webpages, we provide links to other servers which may contain information of interest to our readers. We take no responsibility for, and exercise no control over, the organizations, views, or accuracy of the information contained on other servers. Creating a text link from your website to our site does not require permission.

Use of Text and Images
If you would like to publish information that you find on our website, please send your request to info@archivesfoundation.org. Images that are part of the National Archives’ collection are in the public domain and are free to use.

Log Files 
The Foundation uses the IP address from your Internet connection to analyze trends, administer the site, track users’ movements, and gather broad demographic information for aggregate use. IP addresses are not linked to any personally identifiable information.

This website is designed to be accessible to visitors with disabilities, and to comply with federal guidelines concerning accessibility. We welcome your comments. If you have suggestions on how to make the site more accessible, please contact us at info@archivesfoundation.org

Online Profile Updates and Donations
If you complete the Profile update form and share your personally identifying information, this information will be used only to provide you with more targeted content. We may use your contact information to send further information about our organization or to contact you when necessary. You may always opt-out of receiving future mailings by emailing info@archivesfoundation.org.

The online store is safe and secure. The National Archives Store is compliant with the Payment Card Industry Data Security Standard (PCI DSS) as well as Federal Information Processing Standards (FIPS), and we use Secure Socket Layer (SSL) technology plus field encryption to safeguard your personal information, such as your name, address, and credit card information, as it travels over the Internet. The National Archives Store will never retain your credit card details on our servers once your order is placed.

Protecting Your Information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our website. Sensitive and private data exchange between the website and its users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

Notification of Changes 
If the Foundation decides to change our privacy policy, we will post those changes to this page so our users are always aware of what information we collect and how we use it. The date will be posted at the bottom of this page. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

Contacting Us
If you have any questions about this privacy statement, the practices of this site, or your dealings with this website, you can contact us at: info@archivesfoundation.org.

Last updated on September 12, 2016.