Jobs

The position will provide support to the Foundation’s Special Events team in the successful completion of all Foundation hosted and private events.

Specific duties include but are not limited to:

• Assist in the coordination and execution of NAF members, ticketed, and all internal/external events
• Coordinate onsite logistical support for evening and weekend events as assigned including assist with load-in/load-out of all event materials
• Provide administrative support of the NAF general office and the Special Events Department (answering phones, fielding inquiries, RSVP tracking, invoicing, budgeting, data entry etc.)
• As assigned, respond to event space inquiries and assist with site visits for clients interested in hosting events at the National Archives
• Conduct tours as assigned of the National Archives spaces and exhibit spaces
• Assist and coordinate NAF event internal staffing documents for events as assigned
• Other duties as assigned

Qualifications:

• Bachelor’s degree
• Event planning, administrative and meeting planning and protocol experience are a plus
• Strong written and oral communication skills required
  Collegial working style and ability to work well in a team environment
• Ability to maintain diplomacy, while working effectively with a wide range of constituencies, both internally and externally
• Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once
• Ability to participate with regular evening/weekend events
• Familiarity with computer software for word-processing, event management and database management — Raiser’s Edge, Accruent (EMS), Social Tables, & G-Suite (Google) preferred
• A strong interest in American history, civic engagement and/or museums

As stated above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion.

Although we have a hybrid policy, there may be times that you are asked to come into the office more frequently, based on the event activities during the week.

Resumes reviewed on a rolling basis. Email resume, cover letter and three references (references will not be contacted unless the candidate is a finalist) to: jobs@archivesfoundation.org

The position will provide support to the Foundation’s Special Events team in the successful completion of all Foundation hosted and private events.

Specific duties include but are not limited to:

• Assist in the coordination and execution of NAF members, ticketed, and all internal/external events
• Coordinate onsite logistical support for evening and weekend events as assigned including assist with load-in/load-out of all event materials
• Provide administrative support of the NAF general office and the Special Events Department (answering phones, fielding inquiries, RSVP tracking, invoicing, budgeting, data entry etc.)
• As assigned, respond to event space inquiries and assist with site visits for clients interested in hosting events at the National Archives
• Conduct tours as assigned of the National Archives spaces and exhibit spaces
• Assist and coordinate NAF event internal staffing documents for events as assigned
• Other duties as assigned

Qualifications:

• Bachelor’s degree
• Event planning, administrative and meeting planning and protocol experience are a plus
• Strong written and oral communication skills required
• Collegial working style and ability to work well in a team environment
• Ability to maintain diplomacy, while working effectively with a wide range of constituencies, both internally and externally
• Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once
• Ability to participate with regular evening/weekend events
• Familiarity with computer software for word-processing, event management and database management — Raiser’s Edge, Accruent (EMS), Social Tables, & G-Suite (Google) preferred
• A strong interest in American history, civic engagement and/or museums

As stated above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion.

Although we have a hybrid policy, there may be times that you are asked to come into the office more frequently, based on the event activities during the week.

Resumes reviewed on a rolling basis. Email resume, cover letter and three references (references will not be contacted unless the candidate is a finalist) to: jobs@archivesfoundation.org

Position Scope and Responsibilities

This is a full time hybrid position and will support the efforts of the Foundation’s Finance Department. This position reports to the Finance Director and is responsible for recording daily financial transactions, updating the general ledger, and preparing trial balances and account reconciliations. This role will also serve as an internal and external liaison between Foundation departments and the Foundation’s Vendors.

Specific duties include but are not limited to:

• Support the Finance Director with the overall management of the NAF General Ledger
• Maintain daily control of the Accounts Payable process, including entering invoices, getting approvals, vendor management,
• Manage regular accounting system updates.
• Assist with database management and evaluation of the accounting systems.
• Assist with the reconciliation of General Ledger Accounts and with weekly payments, and reconciling revenue and expenses.
• Assist the Finance Director with the Month-end and year-end close process.
• Assist with external FS Audit, 990 preparation and issuing 1099’s.
• Assisting with financial activities such as running payroll and generating invoices
• Participate with in-person budget to actual meetings with budget managers as assigned
• Make regular in-person weekly check deposits to NAF financial institutions in Washington, DC
• As assigned, disburse mailed in health cards, HSA, FSA and medical cards to staff
• Assist NAF staff with 401 (K) or health insurance account information- answering questions, updating accounts etc
• Advising management on departmental needs
• Follow all office protocols including in-office hours as assigned.
• As assigned, assist with tours and events including learning about the documents and building so proficient for tours
• Other duties as assigned

Minimum Qualifications

• Bachelor’s degree in Accounting or Finance or related discipline
• 3+ years experience as a bookkeeper/staff accountant
• Experience with Sage 50 accounting system and Bill.com
• Comfortable in deadline-driven responsibilities with the capacity to handle multiple projects at one time
• Ability to work well in a team environment and comfortable working with partners, vendors, donors, organization leadership and displaying a positive and collegial working style
• Ability to attend required all-staff events

The National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion. 

Resumes are reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will only be contacted if the candidate is a finalist).

Interested candidates please apply online to jobs@archivesfoundation.org